SICK! Festival Privacy Notice

About this notice

1.1.  SICK! Productions collects a range of information from members of the public, staff and volunteers, artists, arts and culture organisations, and a range of other organisations to fulfil its charitable objects.

1.2.  This privacy notice tells you what to expect when SICK! Productions collects personal data. It applies to personal data we collect, create, use and store:

  • When you subscribe to our newsletter
  • When you register or buy a ticket for an event or performance
  • When you apply for a job or voluntary position
  • When you supply us with goods and services
  • When you visit our website

2.0  Data Controller and Data Protection Officer 

Data Controller: SICK! Productions

Data Protection Officer: Celia Makin-Bell

3.0 Your Rights 

3.1. Under the General Data Protection Regulation, we must ensure that your personal information is:

  • Treated fairly, lawfully and in a transparent manner
  • Only collected for specified, explicit and legitimate purposes
  • Adequate, relevant and limited to what is necessary
  • Accurate and, where necessary, kept up to date;
  • Kept for no longer than is necessary
  • Kept securely and protected against unauthorised or unlawful processing, accidental loss, destruction or damage, using appropriate measures.

3.2.       You have the right to:

  • Be informed about our processing of your personal data
  • Request access to your personal data and information about how we process it
  • Request that your personal data is amended if inaccurate and that incomplete personal data is completed
  • Request the restriction or suppression of your personal data
  • Request the erasure or deletion of your personal data
  • Move, copy or transfer personal data (Data Portability) – where the processing is based on consent or for the performance of a contract and when processing is carried out by automated means.
  • Object to the processing of your personal data
  • Be informed about automated decision-making and profiling.

3.3.       If you want to exercise one of those rights you should e-mail Celia Makin-Bell at info@sickfestival.com

3.4.       Please note that we may need to take steps to verify your identity before considering your request. You will receive a response from us within one month of receipt of a valid request.

4.    How we use your information

What types of personal information does SICK! Productions collect?

  • Names and contact details

Why does SICK! Productions collect and process this information?

  • To provide the newsletter
  • To keep track of the numbers attending an event or performance.
  • To keep those who have opted to receive updates from us with updates on our programme and future festivals.
  • To enable us to understand our impact on the different protected characteristics set out in the Equalities Act.
  • To Monitor and complete reports

Legal bases for processing under GDPR?

  • Consent
  • Legitimate Interests

Is the data shared with a third party?

  • Venues where the events and performances are taking place

 

When you subscribe to a newsletter or attend an event or performance

How long is the personal information kept for?

  • Business Purposes – to keep in contact with newsletter subscribers

Is the information transferred outside the European Union?

  • No

 

When you apply for a job or voluntary position

What types of personal information does SICK! Productions collect?

  • Names and contact details of applicants, biographical information and names and contact details of referees.
  • Diversity data such as age, gender, ethnicity, religion, sexual orientation, disability.

Why does SICK! Productions collect and process this information?

  • To make a decision on whom to appoint

Legal bases for processing under GDPR?

  • Content
  • Legitimate Interests

Is the data shared with a third party?

  • No

How long is the personal information kept for?

  • Business Purposes – to consider and make a decision on applications.
  • Archive Purposes – in accordance with legal and regulatory requirements

Is the information transferred outside the European Union?

  • No

 

When you supply us with good and services

What types of personal information do SICK! Productions collect?

  • Quotations, contract documentation and invoices contain names, contact details, financial and biographical information of suppliers or individuals employed by bidders or suppliers

Why does SICK! Productions collect and process this information?

  • To enable us to evaluate a quotation
  • To enable us to contact you about a quotation or contract
  • To enable us to fulfil our obligations under a contract or terms and conditions of an invoice.

Legal bases for processing under GDPR?

  • Contractual Obligation
  • Legal Obligation

Is the data shared with a third party?

  • HMRC
  • External Auditors

How long is the personal information kept for?

  • Business Purposes – to evaluate quotations and for the duration of a contract.
  • Archive Purposes – In accordance with legal and regulatory requirements

Is the information transferred outside the European Union?

  • No

 

When you visit our website

What types of personal information do you collect?

  • Information about your computer and about your visits to and use of this website including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths
  • Information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters including your name and email address.
  • Information that you provide to us when using the services on our website or that is generated in the course of the use of those services including the timing, frequency and patterns of service use.
  • Information contained in or relating to any communication that you send to us or send through our website including the communication consent and metadata associated with the communication

Why do you collect and process this information?

  • To administer our website and business
  • To enable your use of the services available on our website
  • To keep our website secure and prevent fraud
  • To send you our email newsletter, where you have specifically agreed to this – you can inform us at any time if you no longer require our newsletter.
  • To send you marketing communication relating to SICK! Festival, where you have specifically agreed to this – you can inform us at any time if you no longer require marketing communications

Legal basis for processing under GDPR?

  • Legitimate Interests
  • Contractual Obligations

Is the data shared with a third party?

  • Third parties that process data on website usage on our behalf

How long is the personal information kept for?

  • Business Purposes

Is the information transferred outside the European Union?

  • Yes

5.  Complaints or Queries

5.1. SICK! Productions tries to meet the highest standards when collecting and using personal information. We encourage you to bring it to our attention if you think that our collection or use of your information is unfair, misleading or inappropriate.

5.2. If you require further information or want to make a complaint about the way we have processed your personal data please contact Celia Makin-Bell at info@sickfestival.com.

 

  1. Review

 

6.1.    We keep our privacy notice under regular review. This privacy notice was last updated on 17th July 2019